Printing Guide
🎨 How to Print Digital Party Designs Like a Pro
Invitations, Posters & More
Planning a children’s party and purchased digital designs online? 🎉 Whether you’re printing at home or using a professional service, understanding the right sizes, papers, and printing options will ensure your decorations look just as stunning in real life as they do on screen. Here’s your complete guide to printing digital party files, from invitations and posters to cupcake toppers and thank-you cards.
Most printable designs are provided as high-resolution JPG or PDF files at 300 DPI (dots per inch). This resolution ensures sharp details and vibrant colors when printed.
Pro tip: Always check your file settings before printing — a 300 DPI image at full size is ideal for professional-quality results.
Digital invitations are one of the key elements when planning a children’s party. You can print them to hand out in person or send them digitally via email, social media, or dedicated platforms.
📐 Most common sizes
- 5×7 inches — the traditional standard, easy to frame or fit into classic envelopes.
- 4×6 inches — a more compact option, ideal if you want smaller envelopes or need to print many copies affordably.
🖨️ How to print them
While home printers can work, the best results — especially for photo invitations — come from using a local print shop or a professional online printing service.
For a high-quality finish, we recommend glossy or satin paper between 250 and 300 gsm. This paper weight enhances colors and gives your invitations a polished, elegant look.
Trusted printing options:
- Prints of Love (recommended)
- Vistaprint
- Walgreens Photo
- CVS Photo
🌐 Digital delivery options
If you prefer not to print, you can send your invitation digitally through:
- Paperless Post
- Greenvelope
- Direct messaging (WhatsApp, email, social media, etc.)
👉 For digital delivery, you can ask the designer creating your invitation to adapt the design size specifically for this purpose.
Looking for beautifully designed digital invitations? Explore our birthday invitation collection →
Welcome signs are perfect for placing at the entrance of the party or next to the main table. They add a personalized touch and help guide guests as they arrive. Depending on your budget and setup, you can choose from different sizes and materials.
🖼️ Common sizes by aspect ratio
2:3 ratio
- 12×18″
- 16×24″
- 20×30″
- 24×36″
4:3 ratio
- 12×16″
- 18×24″
- 24×32″
💡 Tip: Before printing, check whether your design uses a 2:3 or 4:3 ratio to avoid unwanted borders or cropping.
🧱 Printing material options
Poster paper
Budget-friendly and perfect for taping to doors or walls. Fast to print and looks great in indoor setups.
Foam board
Lightweight and sturdy. Great for displaying on easels or tabletops.
Forex / PVC board
More durable and water-resistant — recommended for outdoor parties or premium presentation.
📍 Where to print
- Prints of Love (recommended)
- Walgreens
- CVS Photo
- Vistaprint
- FedEx Office
- The UPS Store
- Office Depot
Many of these locations offer same-day printing or 24-hour turnaround for last-minute party needs.
Not sure which size to choose for your welcome sign or printable poster? This visual guide shows all the common poster sizes.
Want a personalized welcome sign for your party? Explore our Welcome Signs collection →
Printed banners are a fantastic way to decorate party backdrops, hang behind the main table, or create memorable photo moments.
📏 Recommended sizes
3×2 ft (36×24″)
Medium size, affordable, and available at most local or online print shops.
6×3 ft (72×36″)
Large and eye-catching, perfect for big setups. This size is available at Office Depot.
6×2 ft (72×24″)
Extra-wide and more panoramic, best suited for text-based designs rather than image-heavy layouts. This is the size offered by Walgreens.
5×3 ft (60×36″)
A popular choice for large backdrops or behind dessert tables. You can print this size at Prints of Love (recommended).
🖨️ Where to print
- Prints of Love (recommended)
- Vistaprint
- BannerBuzz
- Signs.com
- FedEx Office
- FastSigns
You can choose to print on vinyl with grommets for easy hanging, or request banner stands if you prefer a freestanding display.
Looking for a custom banner for your party? Explore our Custom Banners →
Sending a thank you note after the party always leaves a great impression. These cards are often included in digital party kits so they match the overall theme — many are designed to coordinate perfectly with the invitation.
✉️ Common sizes
4×6″
Perfect for printing and adding to party favor bags.
5×7″
Great if you want extra space for a personalized message or a photo.
💡 You can print thank you cards at home or use a professional service like Prints of Love for a polished, high-quality finish.
Looking for matching thank you cards for your party? Explore our Thank You Cards →
Increasingly popular at kids’ parties, these printable placemats are a fun way to keep little ones entertained while they eat or wait for cake.
📄 Recommended size
Letter size (8.5×11″) or A4. Print as many copies as there are kids. You can use standard white paper or lightweight cardstock.
💡 Tip: Place them directly on the tables, or slip them into plastic folders if you want the children to take them home as a party favor.
You can also reuse your welcome sign or poster design (by removing the text) to create a rectangular photo cake, also known as a custom edible image cake.
These cakes are typically made with a sponge base, topped with buttercream or fondant, and finished with a printed edible image placed on top. Rectangular sheet cakes work best for this type of design, as they make better use of the full layout.
🧁 Common sheet cake sizes
- Quarter sheet: 9×13″
- Half sheet: 11×15″ or 12×18″
- Full sheet: 18×24″
You can take your file to a local bakery that offers edible image printing, or order online through Instacake .
Want a matching banner for your party setup? Explore our Custom Banners →
Cupcake toppers are a fun and easy way to add a themed touch to your desserts. They’re typically delivered as printable sheets with 12 toppers per page (standard US Letter size: 8.5×11″), and each topper usually measures 2 inches in diameter.
🎨 Shapes and styles
Most designs are round, but you can also find creative shapes like stars, hearts, or characters. Some toppers are designed for use with circle punches or cutting machines, while others can be easily cut by hand with scissors.
✂️ How to assemble
- Print at home using white cardstock or photo paper.
- Cut out each topper.
- Attach to a toothpick, bamboo stick, or mini straw using tape or a glue dot.
- Insert into the cupcake frosting and you’re done!
💡 Tip: You don’t need special equipment — a home printer and basic craft supplies are enough to create beautiful results.
Looking for matching cupcake toppers for your party? Explore our Cupcake Toppers →
Small printable details can make your party setup truly stand out. Beyond invitations and posters, themed labels and stickers help coordinate every element of your celebration — they’re easy to print, cut, and apply.
💦 Water bottle labels
Custom bottle labels are a fun and practical way to decorate your drink station.
- Standard size: 8.5×2 inches (fits most 16.9 oz / 500 ml bottles)
- Printing tip: Use waterproof sticker paper or print on glossy paper and secure with clear tape.
🎁 Gable box stickers & favor tags
Perfect for party favor boxes, gift bags, or candy boxes.
- Typical sizes: 3×3″ or 4×4″ squares (resizable to fit your packaging)
- Material: White matte or glossy sticker paper
- Creative idea: Add the child’s name, age, or a short thank-you message for a personalized touch.
🧃 Juice pouch & snack labels
Turn ordinary juice pouches and snacks into adorable themed treats that match your party decor.
- Juice pouches: 2×4″ or 2.5×4″ labels (waterproof vinyl recommended)
- Application tip: Remove the original label or place your custom design directly over it.
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Chocolate & snack wrappers:
- Mini bars – 1.5×3″
- Regular bars – 5.25×5.5″
- Snack bags – 5×8″ (printed flat and sealed after filling)
- Print tip: Glossy or satin paper works best for vibrant colors.
🎨 Creative tip: Mix and match all these printable items using the same party theme. This makes your setup look cohesive, high-end, and perfect for photos. Many of these designs are available as part of digital party bundles or can be purchased individually to match your invitation.
Explore our matching party labels and stickers:
Bottle Labels
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Gable Boxes
💜 FAQ – Printing Digital Party Designs
🖨️ What’s the best paper for printing invitations and party decor?
💧 How can I make my prints last longer or resist humidity?
💾 Can I resize my digital files?
💌 Can I print from my phone?
🌐 What’s the easiest way to share digital invitations?
✨ With the right paper, materials, and a touch of creativity, your digital party designs can look just as stunning in real life as they do on screen. Whether you print at home or use a professional service, every detail helps turn your child’s celebration into an unforgettable day.
Ready to start planning your party?
Explore our full collection of personalized invitations, decorations, and printable party designs.
Visit Alice Magic Party →
